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Notice of 2018 Annual General Meeting
To be held at: The Back Page, Carrara
Date: 18:30pm Wednesday 21st February 2018

Notice is hereby given that the Annual General Meeting (AGM) of the Gold Coast-Tweed Motorsporting Club Inc. (GCTMC) will be held at the above address on Wednesday, 21st February 2018 at 18:30pm.

All financial members are entitled to one vote per Executive or Committee position. You may apply for a Proxy Vote (PDF, 172 KB) in writing on the forms attached, and have it submitted to the Chairman of the AGM by your delegate if you are unable to attend in person.

AGM Agenda

  1. Meeting opened by the President, welcome and announcement of the appointed Chairman.
  2. Minutes of the previous AGM to be read. Secretary to move that they are a true and accurate record of the previous AGM, then be seconded and voted on.
  3. The audited Balance sheet, Income, Expenditure and Trading accounts to be presented to the meeting.
  4. A short report from the Outgoing President will be given.
  5. The Chairman will declare all Office bearers and Committee member positions are now vacant.
    • A list of nominees for each position will be presented. If there are no pre-submitted nominations, then nominations for the position may be called from the floor.
    • Nominees may speak to the meeting for up to 2 minutes.
    • A Ballot will be taken for each position separately to determine the duly elected person to fill each vacancy.
    • Once all necessary positions have been filled and all ballets taken, the Election will then be deemed concluded.
    • The Chairman will welcome the new Executive and General Committee members. They will then takeover the running of the meeting.
  6. General Business (only as listed below)
  7. Present and Acknowledge the Club Champions for 2018.
  8. Thank the outgoing Executive members and all other committee and sub-committee members.
  9. Date of the next AGM to be 20th February 2019.
  10. Closing.

Notes

The GCTMC Constitution, Rules and By-Laws requires that only business set out in this Notice of Meeting can be transacted at the AGM. Any member wishing to bring any business before an AGM must advise the Club Secretary in writing not less than 7 days prior to the meeting.

The most important function of the AGM is to elect a committee to run your club for the next 12 months.

A nomination form (PDF, 128 KB) is included with this notice. You cannot nominate yourself, but rather you must be nominated and seconded by a financial member of the GCTMC Inc. Nominations on this form will be accepted up by the club’s secretary up until 5.00 pm on the 7th February 2018. Nominations must include the nominee’s signed acceptance. The same person can be nominated for more than one position. Nominations can be made on the night of the AGM. A proxy voting form is included with this notice.